Total amount (in US dollars) disbursed in the form of cash or vouchers

Indicator Name

Indicator ID in PRIME

Aggregate amount of US dollars, if cash; or US dollar value, of vouchers; distributed into the possession of beneficiaries by Save the Children or partners, for the purposes of purchasing goods and services in local markets, developed from an expenditure basket. This only includes dollars or voucher value that were delivered to beneficiaries and not support costs for their delivery (bank or phone fees, logistics, per diems, for example) or utilization (staffing costs, trainings, hardware/tablets/phones/phone cards, etc.).
 
The transfers were managed internally by Save the Children before being transferred to the beneficiary, even though the transfer itself might have been carried out by a partner (another NGO) or financial service provider (bank, phone company, money transfer company, etc). This does not apply to programs were Save the Children engaged with beneficiaries but the funds did not pass through Save the Children’s systems (as can often occur on a World Food Program award).

Calculation: Sum of total US dollars or dollar value of transfers distributed into possession of beneficiaries, minus the total US dollars or dollar value of transfers that either: a) were not physically received by beneficiaries, or b) were returned to Save the Children or partners from beneficiary possession (regardless of reason).
 
Data Collection Method/Tool: The finance team should report the monthly outputs, using Agresso, based on the CVA transfer modality codes. MEAL and project staff to verify monthly  whether certain funds were pulled back, or did not reach the beneficiaries, and should be re-forecast for upcoming transfers.
 
Should be compared to the number of children and/or number of households reached indicator to validate the total amount was direct Cash and Vouchers to beneficiaries and met project goals.

Data Source: Routine outputs from Agresso and other systems utilized to process payments at Country Offices, triangulated with distribution records/attendance reports, and other program documentation. Outputs should be compared to Cash Transfer Authorization created ahead of the transfers to mitigate reporting errors.
Who Collects: Finance Team / MEAL Team.
From Whom: N/A - Agresso System.
Frequency of Data Collection: Monthly.
Frequency of Reporting: Monthly / Quarterly or Donor Reporting times.
How to Count/Aggregate Values Across Multiple Time Periods: Data entry should be done incrementally. Aggregate sum of transfers during reporting period.

Indicator Prioritisation

Level of Indicator

Indicator Context Type

Theme

Sub Theme

Common Approach

Total Reach Indicator

Context

Frequency of Data Collection

Unit of Measure

Data Format

Direction of Desired Change

Number of Decimal Points

Indicator is Rounding

Nature

Distribution outputs from distributions provided by finance team, Agresso, financial service provider, or appropriate local source must be reconciled with the beneficiary database managed by MEAL or other teams, and transfer projections in the Cash Transfer Authorization (CTA) and other project documents provided by project staff.

Example: You plan to transfer $100 to 10 households every month for a year, for a total of $12,000. In January, one transfer failed because the household’s SIM card was cancelled, and you cannot find the household to re-register the SIM. In July, you realize a household moved out of the intervention area in January, and never used the money, which has been sitting in their account since January. You pull the money back into StC’s account. In September, you replace the household with the cancelled SIM with another household for the rest of the year. You do not replace the household that didn’t collect their transfer from January through June. By December, you haven’t identified a new beneficiary for the $600 that you recovered from the household that didn’t spend the money from January through June.
 
Count should be:
Month January February-June July August Sept-Dec
Transfers (($100*10 (beneficiaries))*1 (month)) - $100 (failed transfer)
 = ($100*9 (bens))*5 (months)))
 = ($100*9 (bens))*1 month))-($100*(6 months)
= ($100*8) *1 (month))
= ($100*9)*5
=
Monthly Output $900 $4500 $300 $800 $4500
Cumulative Output $900 $5400 $5700 $6500 $11,000
 
You spent $1000 less than budgeted because one household only received a transfer from September through December ($400); and one household’s money was returned when they didn’t withdraw it from January through June ($600)